Facility, Maintenance, Operations and Campus Improvement

Introduction

A plan for facility, maintenance, operations and campus improvement has been developed and is maintained. This plan covers planned maintenance and improvements to the physical facility. The Center’s administrative staff, along with district personnel, is responsible for implementing long-range planning and meeting priorities as outlined in the district plan. Every year, RTC completes Capital Outlay/Major Maintenance Project Request Forms and sends them to the Polk County School Board (PCSB) Facilities and Operations Department. These forms represent major maintenance items, renovations, new facilities and planned obsolescence of large items.

2016-2017 Written Plan for for Facility and Campus Improvement

Operation, Maintenance and Improvement of Facility

Ridge Technical College has developed and implemented appropriate plans for the operation, maintenance, and improvement of the facility, which includes elements addressing personnel, equipment, supplies, relevant laws, and applicable procedures. Ridge Technical College’s plans are available to employees and students and are regularly evaluated and/or revised.

Ridge Technical College’s maintenance plans are in compliance with Florida Department of Education, State Board Rule Chapter 6A-2, in all maintenance and improvement of the physical facility. The general operation and maintenance of the facilities is carried out in the following ways: by service contracts, by maintenance department technicians who visit the campus on a routine basis, by a full-time, on-campus AC/Maintenance Specialist and by RTC’s custodial staff. Ridge Technical College’s AC/Maintenance Specialist stocks a variety of spare parts to insure continuous operation of the physical facility. Ridge Technical College’s air-conditioning specialist is responsible for the care and updating of blueprints for any on-campus work that is conducted. Major renovation and project prints are supplied through the PCSB Facilities and Operations Department. Ridge Technical College is committed to the care and maintenance of its physical plant, therefore, all maintenance and improvement programs are regularly evaluated for their effectiveness by the staff, to ensure RTC is meeting the needs of its students. Maintenance plans are available for review by staff and students.

Facility Repairs

A maintenance plan is designed to protect the financial investment of the site, buildings, and equipment and to assure a safe, sanitary and attractive environment for RTC’s educational activities. Repairs to buildings are requested through the work order process by the staff members. All computer-generated work order requests are accessible to all staff members, including a form to be completed when requesting repairs on computers, audiovisual equipment, business equipment and/or facility repairs (a different form is completed for custodial services). Instructors and students, based on their program area, and in cooperation with the maintenance staff, may handle minor repairs. In an emergency situation, two-way radios are used on a daily basis by administration, maintenance and custodial personnel to address immediate concerns. Major maintenance projects that campus personnel are unable to perform are forwarded to the Business Department by the Air-conditioning Specialist and entered in SAP, the PCSB’s integrated business management system. This, in turn, is automatically routed to the office of the PCSB Facilities and Operations Department for completion. Emergency items are also called in to the office of PCSB Facilities and Operations Department for immediate response.

Written procedures are utilized by the Air-conditioning Specialist for operation of the mechanical and electrical systems of the facility. These procedures include the daily operation, scheduled periodic preventative maintenance and repair of these systems. A logbook is kept by the Air-conditioning Specialist, which includes written procedures for the maintenance of all electrical and mechanical equipment.

Personnel, Supplies, Equipment

Ridge Technical College follows the School Board of Polk County Staffing Plan. According to the Staffing Plan, Ridge is assigned one maintenance employee and eight custodial personnel. Custodial personnel are assigned based on cleanable building and facility square footage. A budget for supplies is set yearly and evaluated bi-annually. General supplies and equipment are ordered through the County Storeroom and additional supplies are ordered locally based on need. The Assistant Director responsible for custodial and maintenance services receives competitive bids from suppliers and selects the highest quality product at the most economical price. The maintenance staff requests supplies and equipment through the Assistant Director who reviews and approves their request.

Relevant Building Codes

Ridge Technical College conforms to all relevant building codes and is inspected annually by the local fire marshal to insure compliance. All fire marshal inspections are kept on file in the Directors Office. Any deficiencies that are noted by the fire Marshal are immediately corrected by maintenance personnel or if necessary Polk County School Board Maintenance Specialist. General inspections for building code compliance are conducted by the Administrative Staff during classroom inspections and custodial daily inspections.

Custodial Services

Ridge Technical College provides adequate, safe, and clean facilities, with appropriate supporting utilities for classrooms, laboratories/shops, offices, restrooms, lounges, meeting rooms, etc. Each member of the custodial staff utilizes written procedures and checklists for daily, weekly and periodic time periods to ensure cleanliness of the facility. Periodic reviews are made by RTC’s administration to ensure that the buildings, grounds and equipment are being properly maintained and that plans are updated on an as-needed basis. The Air-conditioning Specialist is under the supervision of the Director of the Center, and the custodians are under the supervision of the Assistant Director of the Evening Programs.

Health and Safety

Ridge Technical College has developed and implemented appropriate plans for assuring the health and safety of the Center’s employees, students, and guests. This plan includes a system for reporting and investigating accidents. This plan is in use, is distributed to employees and available to students, and is regularly evaluated and/or revised with appropriate input from employers and students.

Safety and sanitation inspectors of the PCSB and the City of Winter Haven, and the Fire Marshall inspect the Center periodically. In addition, the State of Florida Department of Health and the County Health Department conduct regular inspections in RTC’s food service area. The following codes and ordinances are provisionally complied with by the Center:

Facility Insurance

Ridge Technical College is insured through the PCSB Business Services Division. The Center carries workers’ compensation, comprehensive general liability, automobile liability/physical damage and property insurance.

Maintenance of Hazardous Materials

The institution was designed in such a manner that interference between programs from noise, fumes and traffic is minimized. The space provided for classrooms and shop areas is adequate in all program areas. Each building has space provided for maintenance and electrical facilities which are accessible from the corridors. Each program area, classroom and office has a temperature control device to maintain a comfortable temperature. Adequate non-instructional areas are provided, such as storage and maintenance areas, restrooms, offices, clinical and emergency areas, the student service center and the faculty and staff lounge.

Oxygen and acetylene used in welding programs are stored in a small fireproof building separate from the welding area. The two gases are separated in that building by a concrete wall that meets industrial safety standards.

Highly flammable materials are stored in National Fire Prevention Association (NFPA) approved storage cabinets, which are located in well-ventilated areas away from combustible materials, flames or sparks. Other flammable and combustible materials necessary for use in shops and laboratories are stored in NFPA approved containers and are limited to quantities needed for immediate use.

Emergency Procedures

Ridge Technical College has designated handicapped parking and wheelchair access to all buildings. There are handicapped restrooms, water coolers, and accessible telephones available throughout the Center.

Emergency procedures in case of natural or other disasters are followed according to written guidelines set by the PCSB and by RTC’s Handbook of Policies. Procedures followed depend on the type of disaster occurring: i.e. hurricane, tornado, bomb threat, or other. Ridge Technical College conducts emergency evacuation drills regularly, as directed by the District Office. All buildings are connected by an intercom system for additional safety and notification, and those buildings without two-way communication have telephones available. Emergency drills are held on a monthly basis, rotating through fire, severe weather, bomb threat and lock down, so that students, faculty and staff are versed in the necessary procedures for any type of emergency. Each building has evacuation plans appropriate to its location. Plans are posted in each lab and classroom. Emergency drills are also conducted, on a more limited basis, during the evening hours. Report results are communicated, via intranet, to the District Office. At the beginning of each school year, each instructor, administrator and support staff member is issued an up-to-date copy of the emergency procedures. These procedures outline duties to be performed by various faculty and staff members in case of an emergency due to natural, or other types of disasters. Ridge Technical College’s switchboard operator is also provided with special procedures and training pertaining to bomb threats. The PCSB Disaster Preparedness Plan and the PCSB Threat Assessment/Intervention Procedures and Guidelines are updated as needed by the PCSB’s District Office. Ridge Technical College’s administrative team updates on-campus procedures as needed to prepare for any changes for the new school year.

Health and Safety Committee

Ridge Technical College has a safety committee comprised of administration, faculty, staff and a student representative, which reviews safety issues and makes recommendations to implement changes in an effort to protect the safety and welfare of the students, faculty and staff. A comprehensive safety inspection is performed annually to evaluate the safety and security plan. All staff members are required to participate in in-service training annually to ensure safety in the workplace. In services include Right-To-Know, Blood Borne Pathogens, Lock Out – Tag Out, and proper disposal of materials, in compliance with state and federal laws. Ridge Technical College’s health and safety plans are available to students and employees in the RTC Student Handbook and the RTC Handbook of Policies, respectively, and both are regularly evaluated and/or revised.

Ridge Technical College’s Handbook of Policies includes procedures for reporting employee on-the-job accidents. If determined necessary by administration, accidents will be investigated to determine whether corrective actions need to be taken to prevent similar accidents from occurring.

Safety rules and regulations are provided during student orientation, as well as in the RTC Student Handbook, and provide a basis for preparing students for on-the-job safety. Students receive program-specific training on safety and compliance with codes and regulations in their programs. This is reflected in the written curriculum of the program.

Existing sidewalk ramps meet American Disabilities Act (ADA) requirements. Covered walkways are provided in some areas to facilitate access between buildings in inclement weather. Paved parking lots provide lighting for day and evening students, faculty and staff parking. Parking areas are well-defined by utilizing parking stripes, parking curbs and signs designating visitors, handicapped, staff and faculty. The following precautions have been taken to insure against potential traffic hazards: 1) signs have been posted mandating a speed limit of thirty miles-per-hour at the drive entrance and a speed limit of twenty miles-per-hour at the parking lot entrance; 2) traffic control is also facilitated by posting yield and stop signs and having staff members direct traffic in the parking lots; 3) students are required to have parking decals in their vehicles; 4) during morning arrival times and release times, the parking lot is monitored by instructors and administrators stationed at the school bus loading area, hallways, and patio area. Personnel also cruise the campus in school vehicles.

Responsible Parties

The Director supervises the operation of the warehouse and the staff members who are responsible for warehouse operations and equipment inventory for all program areas. A listing of all inventories is available through the warehouse staff members.

Ridge Technical College maintains a variety of maintenance agreements on equipment. The agreements are housed in the Business Office.

The Hamilton Security Company monitors security from electronic systems in various buildings on campus.